Application for Coverage (TULIP) (this form can be found in the "Forms" tab of this website)

Do you — or does anyone else in your department — authorize or arrange for the use of University facilities by non-University groups or individuals? If so, are you aware that the University requires each organizer/organization using University facilities to provide a Certificate evidencing current insurance coverage and to include Lehigh University as an Additional Insured with respect to the specified date and activity?

Currently, those individuals/organizations having inadequate or no coverage are either denied the use of University facilities, or the insurance requirement is waived if the risk of liability exposure is minimal. If the coverage requirement is waived, the University’s exposure to potential liability claims resulting from a non-University group’s activities is increased.

To minimize this liability, please complete the application and submit it directly to the Risk Management Office to purchase the necessary coverage.

Please ensure that the University’s insurance requirements are communicated to all event organizers and the insurance requirement “language” incorporated into all written agreements/ contracts. If you are confronted with or planning an event which may pose unusual liability exposure or extraordinary risk, contact the Risk Management office (x83899) to discuss appropriate loss prevention/control measures and the potential need for additional insurance coverage.

OVERVIEW OF SPECIAL EVENT/ACTIVITY LIABILITY INSURANCE COVERAGE (TULIP)

What is it?

Special events insurance is liability protection for organizations that host activities which are not included in the University’s insurance program. This program provides liability coverage and legal defense for claims of negligence brought on the grounds of mismanagement, improper security, misleading representations, or failure of equipment/fixtures, to name but a few.

Why do we need this?

In today’s litigious society, event organizers face potential liability suits from spectators, contractors, and customers. Even if a suit is unjustified, the cost of defense can be significant.

Who needs it?

Any group or individual organizing an event on campus which may pose a liability risk should consider this program. In addition, this program may also be used by University affiliated organizations for events held off campus.

How much will it cost?

Premium costs are determined based on the nature of the event, the anticipated number of participants and the number of days. While it is impossible to quote rates without detailed information about the event, we can say that premiums for this program are almost always considerably lower than any similar policy you could buy on the open market.

What does this General Liability policy pay for?

This policy indemnifies the insured (the lessee) for all necessary legal costs to defend against suits brought against their organization, barring any policy exclusions. Also, any judgment against the insured will be paid up to the selected limit of liability of the policy.

What Kind of Events Should Have This Coverage?

  • Art Shows
  • Banquets
  • Business Meetings
  • Birthday Parties
  • Classical Music Concerts – Indoors
  • Jam and Jazz Concerts – Indoors
  • Concerts – not otherwise classified above
  • Lectures
  • Luncheons
  • Seminars
  • Wedding Receptions
  • Festivals and Cultural Events
  • Theatrical State Performances
  • Any other event that may pose a liability threat - Risk Management can advise you on this

How do I apply for Special Event Insurance Coverage?

Complete the Application Form (this form can be found in the "forms" section of this website.

LEHIGH UNIVERSITY SPECIAL EVENT INSURANCE COVERAGE

Schedule of Hazard/Risk Classifications

CLASS I - Low/Minimum Hazard Risks

  • Anniversary Parties
  • Antique Shows
  • Art Festivals
  • Art Shows
  • Auctions
  • Auto Shows - Auto Static Only
  • Awards Presentations
  • Baby Shower
  • Ballets and other Classical Dance Shows
  • Banquets
  • Baptism
  • Bar Mitzvah/Bat Mitzvah
  • Bazaars
  • Beauty Pageants
  • Belly Dancer
  • Birthday Parties
  • Boat Shows (Dry Dock Only)
  • Body Building Contests
  • Book Signing
  • Bridal Showers
  • Business Meetings
  • Business Parties
  • Business Shows
  • Camera Shows
  • Card Shows
  • Caricature Sketching
  • Carolers
  • Cartoonist
  • Charity Benefits/Auctions/Sales
  • Choirs - Indoors
  • Church Services or Meetings
  • Civic Clubs Meetings
  • Computer Shows
  • Concerts - Celtic Music
  • Concerts - Chamber Music
  • Concerts - Classical Music - Indoors
  • Concerts - Holiday Music
  • Concerts - Instrumental
  • Consumer Shows
  • Conventions - Indoors
  • Craft Shows
  • Dance Competitions
  • Dance Recitals
  • Debutant Balls
  • Debuts
  • Drill Team Exhibitions
  • Educational Exhibitions
  • Electronics Conventions
  • Face Painters
  • Fashion Shows
  • Flower and Garden Shows
  • Graduations
  • Harvest Festival - no farm implements/equipment
  • Holiday Events & Parties/Gift Exchanges
  • Home Shows
  • Jam and Jazz Concerts – Indoor
  • Job Fairs – Indoor
  • Ladies Club Events
  • Lectures
  • Luncheons
  • Meetings – Indoor
  • Mime
  • Mobile Home Shows
  • Pageants
  • Poet
  • Poetry Reading
  • Professional and Amateur Association Meetings
  • Puppeteers
  • Quinceanera
  • Recitals
  • Reunions – Indoor
  • Scouting Jamborees - no overnight camping
  • RV Shows
  • Seances
  • Seminars
  • Social Receptions - Indoors
  • Speaking Engagements
  • Store Openings
  • Story Teller
  • Symphony Concerts
  • Teleconferences
  • Telethons
  • Trade Shows – Indoor
  • Vacation Shows
  • Ventriloquist
  • Voter Registration
  • Wedding and Wedding Receptions
  • Yodeler

CLASS II - Medium/Average Hazard Risks

  • Bingo Games
  • Card Games - Blackjack
  • Card Games - Poker
  • Carnivals - School Events with No Mechanical Rides
  • Chess Tournament
  • Choirs - Outdoor
  • Christmas Tree Lighting
  • Clowns - No Motorized Vehicles
  • Comedians
  • Concerts - 50's, 60's, 70's or 80's Music
  • Concerts - Blues Music
  • Concerts - Classical Music - Outdoors
  • Concerts - Country Music
  • Concerts - Folk Music
  • Concerts - Motown
  • Concerts - Soul Music
  • Dog,Cat, Bird & Other Domestic Animal Shows/Events
  • Easter Egg Hunt
  • Festival and Cultural Events - Indoors
  • Golf Events - Non Professional
  • Impersonator - Celebrity or Holiday Character
  • Impressionist
  • Jam and Jazz Concerts – Outdoor
  • Job Fairs – Outdoor
  • Jugglers (No Pyro)
  • Magician
  • Mariachi Band
  • Math Tournament
  • Meetings – Outdoor
  • Menorah Lighting
  • Old Timer Events
  • Picnics - held at grounds without pools or lakes
  • Reunions – Outdoor
  • School Band Competition/Events
  • Soap Box Derby
  • Social Receptions – Outdoor
  • Trade Shows – Outdoor
  • Union Meetings
  • Video Game Contests

CLASS III - Moderate Hazard/Increased Exposure/Average Risk

  • Aerobics and Jazzercise Classes or Events
  • Amateur Rodeo and Roping Events
  • Baseball - Amateur
  • Basketball - Amateur
  • Bicycling - No Racing / Offroad
  • Block Parties/Street Closures/Street Fairs-Under 5,000 Spectators
  • Bowling Tournaments
  • Boxing, Wrestling, Hockey, and Football Games - Amateur
  • Casino and Lounge Shows
  • Cheerleading Events/Competitions (no pyramids)
  • Comedy Shows
  • Company or Corporate Retreats
  • Concerts - Pop Cover Bands
  • Cornfield Mazes
  • Country and Western Events - no rodeos or rides
  • Country Festivals and Fairs - No Rides
  • Festivals and Cultural Events – Outdoor
  • Film Screenings
  • Film Showings
  • Golf Tournament - Daytime
  • Grad Night
  • Gymnastic Competitions - Spectators Only
  • Halloween - Costume Contests
  • Heads of State Events
  • Ice Skating Shows
  • Instructional Classes
  • Junior Athletic Games
  • Karate Meets
  • Lacrosse
  • Laser Tag (Indoors)
  • Livestock Shows
  • Magic Show
  • Marathons (Walking & Running)
  • Mobile Homes/RV Shows - Professionally Managed
  • Movie Release Party
  • New Year's Party (Private/By Invite Only)
  • Parades - under 5000 spectators
  • Play Readings
  • Plays
  • Pool and/or Billiards Tournaments
  • Proms
  • Rugby
  • Soccer
  • Softball - Amateur
  • Sporting Events - Indoors - Non-Professional
  • Talent Show (No Rap, Hip Hop, Heavy Metal Shows)
  • Tap Dancing
  • Tennis Tournament
  • Theatrical Stage Performances
  • Volleyball - Amateur
  • Wagon/Hayrides
  • Walking/Hiking Tour
  • Wine Tasting

CLASS IV - Events Not Covered

  • Aircraft Events
  • Animal Acts and Shows
  • Bicycle Rallies/Street Closures/Street Fairs - over 5,000 in attendance
  • Boat Shows
  • Bounce Houses
  • Bungee Jumping
  • Carnivals with Amusement Devises
  • Circuses
  • Concerts - Not Otherwise Classified
  • Concerts with Rap, Hip Hop, Heavy Metal, Ski Punk or similar types of music
  • Cycle Events
  • Evangelistic Meetings with Faith Healing or Similar Activities
  • Events with Armed Private Security
  • Events with Known Attendance Prior to the Event Greater than 5,000 People
  • Events with prior losses
  • Exotic Animal Shows and Events
  • Film Production
  • Fireworks
  • Fraternity Events
  • Go Kart Races
  • Gun and Knife Shows
  • Halloween - Haunted Houses
  • Hand Gliding/Sky Diving
  • Hay Rides
  • Heads of State Events
  • Hot Air Balloon Rides/Events
  • Hypnotist
  • Inflatables
  • Instructional Classes - Drivers Education, Flying or Health Related
  • Laser Tag
  • Luge
  • Marathons / Walkathons
  • Mechanical Amusement Devises including Mechanical Bulls
  • Mosh Pits
  • Motorized Sporting Events
  • New Years Party (Open to public/not by invite only)
  • Nightclub Shows
  • Overnight Camping and Retreats
  • Paint Ball
  • Parachuting
  • Parasailing
  • Political Rallies
  • Professional Sports
  • Promoters
  • Pyrotechnics
  • Raves
  • Reality TV Shows
  • Record Signing's in stores
  • Renaissance Fairs/Festivals
  • Rodeo and Roping Events - Professional
  • Roller Coasters/Sky Coasters
  • Rummage Sales - Other than for Charities
  • Saddle Animals
  • Sidewalk Sales
  • Skate Boarding
  • Ski Events
  • Sky Diving
  • Slam Dancing
  • Sorority Events
  • Swap Meets/Flea Markets
  • Swimming and Pool Facilities
  • Temporary grandstands
  • Tobogganing
  • Tractor Pulls
  • Trampolines
  • Triathlons
  • Wall Climbing
  • War Games/Re-enactments
  • Water Events
  • Water Slides
  • Any Event with a known attendance prior to the event greater than 5,000 people.